Program Coordinator, Indigenous Resilience Center (IRC)
Company/Organization: University of Arizona, Arizona Institutes for Resilience
Location: Tucson, Arizona
Posted: Friday, March 18, 2022
The Indigenous Resilience Center (IRC) in Arizona Institutes for Resilience at the Univerisity of Arizona is in search of a Program Coordinator (Administrative Support Professional I). The Program Coordinator supports the Center's Director and Program Manager in pursuing the vision and mission of the Center, including building partnerships with Native Nations, supporting Indigenous students, staff, and faculty working on finding community-driven solutions to environmental and societal challenges at the University of Arizona and beyond, and creating the go-to hub for tribal resilience solutions, outreach, and engagement.
In particular, the IRC Program Coordinator will support a collaborative team of STEM faculty working within the Center to create a robust community of Native and Indigenous STEM scholars and students that respectfully honor Traditional Knowledge and tribal sovereignty in all their endeavors. Learn more https://environment.arizona.edu/irc
The successful candidate is a dynamic, self-starting individual who enjoys working in a team environment, effectively communicates project initiatives to internal and external stakeholders, and has experience working on project management, including bookkeeping, budgeting, and reporting, as well as data collection and analysis. Candidates must demonstrate experience working with students, including student supervision and recruitment, handling students' contracts, on-boarding, and awards.
In addition, candidates should prove expertise in providing general administrative functions to support projects and personnel, including organizing travel, meetings, and events. Finally, the ideal candidate has experience providing website content and managing promotional efforts.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Meeting and event scheduling and coordination, to include meeting agendas and documenting the minutes
- Travel scheduling, coordination, and documentation, including preparing travel reservations, travel authorizations, and post-travel reimbursement requests
- Create documents for programming such as scholarship awards and letters to stakeholders
- Maintain program files and data for reporting purposes
- Contribute to annual report preparation
- Administrative support to Director and IRC collaborators and associated programs
- Maintain and update website
- Manage social media presence
- Advertise/Promote IRC programming and events to UA and the broader community, may include creating flyers and promo materials
- Create and disseminate weekly email newsletter with upcoming events, opportunities, and program accomplishments/updates
- Internal/External Advisory Board communications to update on program elements
- Provide program guidance and reminders to support timely contributions from faculty and trainees
Maintain open communication with Arizona Institutes for Resilience (AIR) and the Agnese Nelms Haury Program in Environment and Social Justice on program elements, initiatives, and accomplishments
Financial support functions:
- Purchasing and financial monitoring for events, travel, publications, supplies, program needs
- Monitor spending and expenses
- Budget management with oversight of PI and fiscal officer
Administer student funding to include scholarships, travel support, and other awards
- Recruit and supervise students collaborating on projects administered by the IRC
- Additional duties may be assigned.
Knowledge, skills & abilities:
- Exceptional interpersonal and communication skills.
- Proficient in written and verbal communications.
- Exceptional organization skills.
- Enjoys teamwork and interacting with students.
- Ability to independently prioritize work.
- Ability to adapt to changing situations.
- Critical thinking and problem-solving skills.
- Computer skills, including updating websites
- Bachelor’s degree and one year of experience in a similar position.
- Master’s degree and two years of experience in a similar position.
Type of criminal background
Fingerprint criminal background check (security sensitive due to title or department)
Contact Information for Candidates
Documents Needed to Apply
Curriculum Vitae (CV) and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.