Photo Contest Rules and Guidelines 2014 |

Photo Contest Rules and Guidelines 2014

read and review carefully                                                                                Photo Contest Home

Who can enter?

The contest is open to anyone over 18 years of age prior to or on the last day a photo can be submitted; September 26, 2014. You must own all legal rights to submitted photos. Employees of the Water Resources Research Center, and their immediate family members are not eligible.

Awards and Recognition

  • The top 3 photographs will receive cash awards: $100 Best of Show, $75 Best of Category “Water In Nature”, $75 Best of Category “Catch and Reuse”. All three photos will be featured in the Winter WRRC AWR newsletter and included in a WRRC photo presentation (top 20 photos) to be posted on the WRRC website.
  • Seventeen (17) runner up photos and photographers will be identified and included in a WRRC photo presentation (top 20 photos) to be posted on the WRRC website.

How many photos can I enter?

You may enter no more than three (3) photographs.

Photographs must be taken in Arizona.

The photo caption should, when possible, include the location and year the photo was taken.

Image format and size

Photographs must be in digital format. A photograph need not be taken with a digital camera; scans of negatives, transparencies or photographic prints are acceptable.

Note: Hard copy print, slide or negative submissions will be not accepted and will not be returned.

All digital files must be 5 megabytes or smaller, in jpeg or tif format, and 300 dpi or higher.

Caption and number your entries carefully. Make sure the description and photo file numbers match. The caption should include the Arizona location and when possible the date the photo was taken.

Do not submit original negatives, prints, or slides as they will not be returned.

How to enter and name your photographs

Everyone must go to the contest home page to access form(s) and information via links provided.

Use one of the methods below to submit your completed forms and photographs.

  • Online (recommended)
  • Posted Mail (post marked by Sept 26) – include completed entry form and photos on flash drive.
    Mail to:
    WRRC Photo
    350 N. Campbell Ave.
    Tucson, AZ  85719
  • Hand deliver to the WRRC office by Friday, September 26th – address above, (M-F, 8:00 AM - 5:00 PM)
    • WRRC accepts no responsibility for loss of data during an upload. Be sure to back up the data before entering the contest.
    • WRRC accepts no responsibility for any lost or misplaced flash drives.
    • Flash drives and/or photos files will not be returned.       

Label all submitted photos as follows:

Last name First name, image number, short title and if available year picture taken and location
(example: "Smith-John-01-Down the drain-2012-Tucson.jpg”)
Make sure the description and photo file numbers match.

Note: Photos that violate or infringe upon another person’s rights, including but not limited to copyright, are not eligible.

Remember: Flash drives and disks will not be returned. Do not submit negatives, prints or slides.

Entry deadline

All entries must be received by 5:00 pm, Friday, September 26, 2014

What rights to my photograph do I retain?

You retain ownership and all rights to your photograph; however, by entering the contest, entrants grant the WRRC permission, royalty-free, to publish submitted photos on the Center’s website and to reproduce images for outreach and promotional purposes only. Any photograph reproduced will include a photographer credit as feasible. The University of Arizona – Water Resources Research Center will not be required to pay any consideration or seek any additional approval in connection with such uses.

Can I submit photographs that have been entered in past contests?

Yes, however, photographs must be re-submitted for each contest. However, past WRRC photo contest winning photos are not eligible for submission in subsequent contests.

Do you accept non-digital photographs?

Yes. We accept high-quality scanned images of non-digital photographs. We do not, however, accept hard copy photographs: negatives, prints and/or slides. If any are submitted they will not be returned.

Will you accept negatives and/or slides?

No, just digital and or scanned images submitted electronically.

Do you accept black-and-white photographs?

Yes. Also, color photographs changed to black and white are acceptable; however, please make sure that any additional adjustments you make to the image abide by the rules concerning enhancing or altering photographs.

Can photographs be cropped?

Cropped photographs are eligible.

Can photographs be manipulated or enhanced?

No, we do not accept digitally or otherwise enhanced or altered photos.

Cropped photos are eligible. Minor adjustments, including spotting, dodging and burning, sharpening, contrast and slight color adjustment or the digital equivalents, are acceptable. If the judges determine that a photographer has altered his or her photo, we reserve the right to disqualify it.

Do I need model release form(s) for people in my photo?

If they are recognizable, and especially if they are children, you need to submit a model release form with your entry. A sample release is available here.

I want to submit a photograph of a stranger(s) that was shot spontaneously. There is no way I will be able to get their signature for a model release. What do I do?

It is understandable that photographers taking pictures in public places may be unable to secure a model/subject release form, so please feel free to enter your photographs in these types of situations. Please provide a detailed description of the circumstances of your photograph and we will review your entry

When will the twenty (20), three winning and seventeen runner-up photos be announced?

The top 20 selected photographers will be contacted by email by October 30th.

Who selects the winners?

WRRC staff and guest judges will meet to review and select the top 20 photographs and determine the prize winning Best of Show and the two First Place Category photographs.

Will I be notified if my photo was NOT selected?

No. Due to the large number of submissions, only the 20 finalists will be notified. If you do not hear from WRRC by October 30th, then your photograph has not been selected.

What if my digital photo does not have a resolution at least 300 dpi at 8 x 10 inches?

Without this requirement met, WRRC cannot consider your photograph as a possible finalist or winner in our contest.

Is it OK to enter a photograph that has been on my website?

Yes, your photograph is eligible for submission. However, photographs that have been published (except online) are not eligible.